According to the organization plan for the NES mission in Syria, the main objective is to guarantee the logistic viability of the MdM programs in Northeast Syria and to consolidate the operational set up for MdM in the zone.
As Logistics Coordinator, he/she will be supporting the NES Coordination in the implementation of the security policy. He/she will provide logistics support and guidance to the rest of the team to obtain an updated analysis of the logistics and security situation.
Alignment with MdM values and policies is mandatory.
GEOGRAPHICAL SCOPE OF INTERVENTION
The successful candidate will be based Northeast Syria (Kobane 25%, Amuda 40%, and Raqqa 30%) and Kurdistan Region of Iraq (Dohuk 5%).
The successful candidate will be part of the Humanitarian team and will report to the Country Coordinator – NES, he/she will have direct technical link with Logistic Referent in HQ as well.
Project logistics activities planning & follow up
Participates actively in the definition and update of annual project planning and budgets.
Responsible for preparation of all national and international orders.
Provides support to field logistics staff in regards with logistics management.
Ensuring the national staff will progressively take responsibility of all the logistics procedures.
Supervises and assess progress made in logistics area at project / base level while visiting regularly all the field areas; proposes to Country Coordinator reorientation strategies, when necessary.
Works in close collaboration with finance department for the planning / forecasting and needs of all purchases.
In collaboration with Country Coordinator – NES, plans human and material logistic resources needed for the timely implementation of activities.
Keep logistical documents in database updated and filed properly in compliance with donor and organization’ policy and procedures.
Monthly reports to Country Coordinator and Log Referent in HQ: Situation Report, open Dossiers, ongoing contracts, inventories.
Participates in the preparation of mission security guidelines / pack of the mission.
Implement the general security policy in collaboration with the Country Coordinator.
Ensures that security is guaranteed to the highest level possible in the whole mission by implementing all MdM guidelines and working closely with Country Coordinator on all security issues.
Participates in context analysis of the mission in collaboration with Country coordinator – NES.
Ensure that all necessary measures are taken to avoid theft, destruction, or other type of damage of MDM material and property.
Organises the mission supply chain system according to MdM protocols and guidelines.
Ensures that local purchases are done according to supply system and that quality and services provided respond to MdM standards.
Ensures that logistics orders are done correctly, based on consumptions and future needs.
Ensures that administrative procedures related to supply are done according to protocols.
Ensures the good preparation of packages and freight to be sent from capital to the project locations / pharmacies in NES.
Ensures the follow up of international orders with HQ and support the technical team to receive and further distribute medical supplies into NES.
Ensure timely coordination / follow up with relevant stakeholders at KRG for acquiring importation permits, tax exception certificates and customs clearance of international supplies.
Ensures that storage, packing and management of stocks are done according to protocols
Provides logistical support to medical department to ensure adequate storing, packing and pharmacy management.
Ensures there is a close monitoring and regular physical counting of the logistics’ stocks in the mission.
Ensures that communication means in the mission have the required level and quality, always trying to find alternatives for cost effective communication.
Ensures an effective / permanent means of access to communication between HQ and projects and between all bases.
Ensures all staff benefits from proper training on how to use communications equipment available in the mission, i.e., satellite phones, HF and VHF radios, computers, etc.
Ensures that all numbers and frequencies are updated and available to all staff in the mission.
Water and Sanitation
Ensures there is a regular follow up and on-time diagnosis of the sanitary situation in MDM working and living areas.
Ensures all water and sanitation arrangements as per logistical protocols are respected in all MdM’ supported activities.
Ensures that the fleet of vehicles meets the needs of the mission and complies with MDM standards.
Ensures the quality and efficiency of the service required for all vehicles and generators, according to MdM guidelines.
Ensures safety and organisation of all MdM staff and materials in transportation.
Ensures the safety, proper use, proper storage, and maintenance of MdM material.
Ensure that inventories of all material and equipment used exist and are updated.
Technical follow up of the logistics staff
Participates in selection and follow up of all logistics related staff.
Contributes to the proper induction of new staff, ensuring that logistics briefings are done with relevant staff.
Identifies people showing potential within the logistic staff.
Ensures a proper handover of all the logistics responsibilities to the national staff.
Ensures efficient remote management in case of access issue for security reasons