Main responsibilities and duties:
- Project Coordination: Monitor the progress of work, anticipate possible problems and maintain excellent communication with the Principal Investigator and with the Project Officer or equivalent from funding agencies.
- Organize and participate in consortium meetings, teleconferences, reviews and other events.
- Prepare and submit high-quality financial and narrative periodic reports on time (collect and review consortium information).
- Financial Management: Manage grant budgets (economically and administratively), prepare financial reports and audits.
- Monitor budget and anticipate possible deviations during project implementation, plan risk contingency actions and make appropriate amendments to grant agreements. Calculate partners’ annual budgets and redistribute items if necessary.
- Resolve all financial doubts that partners may have. If necessary, organize training sessions on financial and administrative issues for partners.
- Responsible for the partner expense verification process until the document is delivered to the hired external auditor.
- Legal issues: Preparation and presentation of project amendments, if necessary. Preparation of contracts and agreements within the framework of the projects that are coordinated jointly with the legal department. Implementation of grant agreements.
- Funding: Identify new funding opportunities for the research lines at Tropical Medicine Unit.
- Project preparation: Support the definition of research projects, advising on project partners, preparation of budget, support on proposal writing and submission.
- Liaising between research group leaders and other VHIR support areas for the daily running of the projects
- Any other duties related to the job as requested to contribute to the general functioning of the Unit Projects.
Education and qualifications:
- University degree (valuable in Finance or Economics related disciplines).
- Fluency in English (business level)
- Specific training in financial management of international competitive projects will be highly valued.
- Knowledge of Spanish and other European languages (highly valuable Portuguese).
Experience and knowledge:
- At least 2 years of work experience in a similar position in a scientific environment.
- Proven experience and knowledge in financial management and reporting of international public and private competitive funding (European Commission, NIH, private foundations).
- Well-organized person with very good attention to detail and the ability to work under tight deadlines.
- Self-motivated, proactive and results-oriented.
- Excellent teamwork skills, with good interpersonal, written and oral communication skills.
- Previous experience in health/biomedical research environment.
- International work experience.
- Proven experience in project management of EC funded programs – having already experience in project coordination is a plus.
- Proven experience in writing successful proposals for EC funded programs.
- Consolidated knowledge of European research programmes.
- Ability to negotiate, and to cooperate with international partners.
- Strong organisation skills
- Able to perform in multi-cultural environments (sometimes under time pressure) and to deliver results in a demanding and fast-paced environment that requires meeting set deadlines.
- Fresh thinking and innovation-friendly spirit.
- Self-driven, responsible, and able to take ownership on projects and duties
- Solid analytical thinking and problem-solving capability.
- Attentive to details.
- Full-time position: 40h/week.
- Starting date: immediate/month, year.
- Gross annual salary: 32.000€. Remuneration will depend on experience and skills. Salary ranges are consistent with our Collective Agreement pay scale
- Contract: permanent linked to project
What can we offer?
- Incorporation to Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).
- A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.
- Continuous learning and a wide range of responsibilities within a stimulating work environment.
- Individual training opportunities.
- Flexible working hours.
How to apply:
Applicants should submit a full Curriculum Vitae and a cover letter with the reference “International Project Manager” to the following email addresses: Esperanza.firstname.lastname@example.org and email@example.com
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